2010 ERA Membership Forum

The 3rd ERA Membership Forum will be held at the Novotel Melbourne on Collins on Friday, 12 February 2010.

We are pleased to be able to hold the Forum in Melbourne in 2010. If you are attending the VALA 2010 Conference (9-11 February 2010) please consider staying on for the ERA Membership Forum.

The ERA forum is held annually and provides the opportunity for library representatives to come together to discuss ERA policy direction and strategic issues. It also provides an opportunity to foster relations with vendors and to facilitate cross-sectoral networking.

An outline of the agenda for the day is now available.

2009 ERA Membership Forum

The 2009 ERA Membership Forum will be held on 25 March and we hope you will join us in Canberra. Registrations are open until 6 March 2009 (places are limited). You can register and find out more information on the ERA website http://era.nla.gov.au/governance/2009memberforum.html.

Tell us about your library's participation in ERA

Two years in, and with well over 600 Australian libraries onboard, we'd love to hear your stories!


Tell us about how your library's participation in ERA has helped secure subscriptions to quality resources. What has ERA meant for your library, your budget and your users?

ERA Members Forum - March 2009

Planning has started for the March 2009 ERA Member Forum here in Canberra and we would be interested to hear from you with any suggested speakers, proposals for presentations or papers by participating libraries or other ideas for the event.

Based on participant feedback from the 2008 Forum, we hope to provide more opportunity for group discussions and incorporate a panel discussion with vendors again. Wednesday, 25 March 2009 is the proposed date: the same week as the ALIA Public Libraries Summit (26 March) and 'Innovative Ideas Forum' (27 March).

Subscription cycles and FAQs

In response to library feedback we’ve implemented a second subscription cycle. Previously we only had a subscription cycle that followed the financial year. Now we also have a cycle that falls in line with the calendar year which should appeal to the school library sector.

If libraries have questions about ERA we’ve also recently updated our FAQ page for libraries. If you have any other questions you’d like answered please comment and let us know and we’ll add these to the FAQs.

If you have any other suggestions or feedback, we welcome your comments and are eager to develop a dialogue.

Why is it that health libraries appear to be under-represented among ERA members?

Some of the reasons might be that health/medical libraries are well enough resourced that they can purchase all the main products they need to satisfy their users’ needs, or conversely, they could be under-funded to the extent that they have no discretionary budget for electronic subscriptions; another reason could be that the ERA products are not attractive to health libraries. (But consider the idea that some of the non-health products they may be of interest as ‘optional extras’ in addition to core health/medical databases, for example business or legal databases.) And it could be the case that health libraries have alternative avenues for cooperative purchasing so they have not felt a need to belong to ERA.

All these reasons may all be true to a greater or lesser extent, but I believe that the latter is probably a strong factor, as there are, in most states/territories, cooperative purchasing arrangements across the jurisdictions’ hospital/departmental libraries, and these generally focus on core products of wide general appeal. The down-side is that health libraries may be missing out on some potentially appealing products for our health professional clients. Also, we don’t have an opportunity to suggest new products which could enhance our general reference collections or other non-health specialist areas.

Even though many libraries don’t have much flexibility in their budgets, we are probably collectively, missing out on some powerful information sharing opportunities and the chance to generate increased purchasing power which could be gained in a national consortium approach (see the fifth dot point on the ERA promotional brochure) and would help to make our budgets go a bit further. In addition to this economic rationale, and perhaps more strategically, I believe that ERA is a working model which could provide a practical starting point for a national library for health (an idea which is gaining some traction on the national scene). We need to be driving the agenda on this, rather than tagging along in the wake of other eHealth ICT initiatives.

By Ann Ritchie, ERA Executive Committee, Special Libraries representative

The linchpin: promoting online resources to front line library staff

When we promote e-resources by putting up posters, running information sessions, distributing bookmarks or engaging customers in competitions, we try and generate a message that tells the customer why they'll find a particular resource useful. There's every likelihood, though, that a large proportion of customers may not have a specific need for the resource being promoted at that particular time, but promotion using these methods still helps to get customers thinking about online resources. In using these traditional promotional methods, we are essentially aiming to get customers to file information about the library's online collection away somewhere for later use - for a time when they're actually looking for health information, or they need to find a newspaper article from a certain date.

I would argue, however, that frontline library staff - not posters or bookmarks or competitions - are the most important tools in successful promotion of e-resources. Frontline staff are, in fact, the linchpin in the whole game of promoting online resources. How so? Some of the most successful promotion of resources occurs at the point of need - when the customer is standing at the information desk with a question they need answered. Nothing beats telling a customer about a resource at the time they actually have a need for it. This is when the advantages of a particular online resource can be most meaningfully communicated, in the context of the customer's information need. When you can use an example that's relevant to them, the customer is more likely to take away a positive message about what they can get out of a particular product.

If frontline library staff do not have an awareness of the products in the online collection, at least a basic understanding of how to use them, and a fair degree of comfort with the idea of showing them to customers, then face-to-face, point of need promotion just won't happen.

In an ever changing information landscape, where the onslaught of information we encounter every day, from various channels, can be so overwhelming, and where there are an abundance of options for finding information, how do we make sure that all library staff, particularly frontline customer service staff, know about the full range of online resources to which your library subscribes? There is an indisputable need to have a well developed promotional strategy tailored specifically for promotion to library staff.

Some tried and tested strategies (and some new ideas) for increasing staff awareness of and confidence with online resources include:

• Run a monthly online resource challenge. Choose half a dozen interesting or quirky questions, related to specific e-resources, and email them out to frontline staff, inviting them to spend 15 or 20 minutes experimenting with e-resources during a quiet desk shift. If you're able, offer a small prize - you'll be amazed how competitive staff will become, even for a box of chocolates! Tip: Don't make the answers too difficult to find. The aim is to get staff to log in and look around, not to test their searching skills! This should be a fun activity that staff look forward to each month.

• Implement a regular training program. For example, you could produce a training package for a set of resources each quarter, with the aim of all staff attending the training during that three month period. You might like to run these as paper bag lunch time sessions. The time investment can be fairly low - you might spend a few hours preparing the presentation materials, but you could then deliver the same training as many times as needed to ensure all staff have an opportunity to attend. Establish momentum by making sure you run the training on a regular basis - for example, you might run one program for a quarter, and then run a different program covering different resources during the following quarter.

• Make training more interesting. Why not run a staff-only trivia competition, where participants can use any online resource to find the answer to a tricky trivia question? Give participants five minutes per question and send them searching! Award points for a screen capture of the answer in context of the resource used, and give bonus points for each additional database they were able to use to find the same answer.

• Give staff time to experiment with online resources. Make it clear that during down times on the information desk, it's perfectly legitimate to spend a few minutes trying out new databases.

• Set a standing agenda item for team meetings, where time is set aside to spend five minutes reviewing one product. Make sure this item is near the top of your agenda, so that it doesn't get dropped off if the meeting runs long.

• Involve staff in the selection and renewal process. Ask for feedback on new and existing products and use the amount of feedback you get as a litmus test for how well your promotional strategies are working. If you don't get a lot of feedback, chances are staff aren't using that particular resource.

Over to you: E-resource coordinators, how do you ensure that staff at your library are equipped with the knowledge they need to sell your online collection to library customers? Frontline staff, what strategies could your library employ to assist you with developing and maintaining your knowledge of and comfort with e-resources?

By Kate Davis, ERA Executive, Public Libraries Representative, Gold Coast City Council